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Executive Assistant

Job ID 18001426 New York, New York
Our professionals balance analytical skills, deep market insight and independence to deliver solid, defensible analysis and practical advice to our clients. As an organization, we think globally. We create transparency in an opaque world, and we encourage our people to do the same. That means when you take your place on our team, you’ll discover a supportive and collaborative work environment that empowers you to excel. If you’re ready to share your perspective with the world, then you can make a real impact here. This is the Duff & Phelps difference.
 
Kroll, a division of Duff & Phelps and part of the Governance, Risk, Investigations and Disputes business unit, is the leading global provider of risk solutions. For more than 45 years, Kroll has helped clients make confident risk management decisions about people, assets, operations and security through a wide range of investigations, cyber security, due diligence and compliance, physical and operational security, and data and information management services.
At Duff & Phelps, your work will help protect, restore and maximize value for our clients. Join us and together we’ll maximize the value of your career.
 
RESPONSIBILITIES:
 
May include, but are not limited to:
 
  • Drafting correspondence
  • Arranging client/office events
  • Managing and updating calendars
  • Composing, editing and formatting documents, reports and presentations
  • Providing telephone coverage, assisting callers and conveying detailed messages
  • Handling all aspects of travel and meeting arrangements
  • Preparing time and expense reports in accordance with company policies
  • Initiating and maintaining project codes, generating invoices and reports in company specific applications
  • Copying and binding reports using necessary office equipment
  • General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages and express mail packages
  • Assisting with maintenance of general office appearance
  • Coordinating off-site storage needs
  • Ability to assist with receptionist duties, as necessary
  • Additional responsibilities as needed
REQUIREMENTS:
 
  • Minimum of five years of relevant administrative experience, with a minimum of two years supporting multiple executives
  • Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
  • Experience preparing time and expense reports
  • Experience making travel arrangements
  • Proven ability to manage independent projects and meet deadlines in a fast-paced environment
  • Proven ability to effectively prioritize multiple tasks within a group environment
  • Ability to accept direction and additional responsibilities from manager and/or staff supervisor as necessary
  • Ability to work as part of a team
  • Convey a positive and professional attitude towards staff members, clients and vendors
  • Strong written and verbal communication skills
  • Punctuality expected and overtime hours as necessary
  • Preferred experience in the financial services industry
 In order to be considered for a position at Duff & Phelps, you must formally apply via careers.duffandphelps.jobs 
Duff & Phelps is committed to providing equal opportunities in employment. We will not discriminate between applications for reason of gender, gender identity, race, religion, color, nationality, ethnic origin, sexual orientation, marital status, veteran status, age or disability.
 

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